Address Book (Contact Manager)

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01. Adding an Individual to your Contacts Folder (Address Book)

(0:51)

1.		Open your Contacts Folder by clicking the Contacts Folder button in the toolbar, or by clicking the Address Book icon on your FirstClass Desktop.
2.		The Contacts Database window will open.
3.		Click the New Contact button.
4.		A New Personal Address window will open, and you will have the opportunity to enter a great deal of information.
5.		Enter the name of the new contact (and additional information as desired).
6.		There are a series of tabs underneath the name/title contact information that allow you to enter additional information. Click the Email/URL tab.
7.		Enter the person's email contact information. (Remember, e-mail addresses include a name, the @ symbol, and a domain - johnd@anywhere.com)
8.		To finish adding the contact, simply close the window. The name will appear in your Contact Database.
9.		You can add information to or change this contact at any time by double-clicking on the name in your Contact Database.

02. Creating a Mail List of Glenbard Employees

(50 sec)

1.		Open your Contacts Folder by clicking the Contacts Folder button in the toolbar.
2.		Click the New Mail List button.
3.		A blank New Personal Mail List dialog box will open.
4.		Enter a Name for your new mail list (i.e. Technology Committee or English 2 Per. 3)
5.		In the Members dialog box, type the names of the persons you would like to add to this mail list. This dialog box works in the same way that addressing mail messages to Glenbard staff and students works; You can type a name or part of a name, press Return and select from the directory.
6.		When you are finished entering names, click OK.
7.		The mail list will appear as a single contact in your Contact Database.
7.		Notice that the icon indicates that the contact is a mail list, and not an individual.

03. Creating a Mail List of Non-Employees

1.		Open your Contacts Folder by clicking the Contacts Folder button in the toolbar.
2.		Click the New Mail List button.
3.		A blank New Personal Mail List dialog box will open.
4.		Enter a Name for your new mail list (i.e. Technology Committee or English 2 Per. 3)
5.		If you have already added the non-employees to your address book, you need only type the name in and choose from the directory as you would an employee! A card icon will appear next to the contact name.
6.		If you don't have the person in your address book, simply type in the e-mail address in the members dialog box and press Return. The icon next to the name will indicate that this is a contact outside of the FirstClass system and not contained within your Contact Database.
7.		If you wish, you can add any combination of Glenbard employees and students, non-employees from your Contact Database, and e-mail addresses to any personal mail list.
8.		Click OK to finish your mail list.

04. Using Your Mail Lists

1.		Create a new message.
2.		In the To: field, type in the name of the previously created mail list you wish to use (i.e. Technology Committee). The list will appear with a card icon.
3.		If you wish, you can address the message to multiple lists, or add Cc: or Bcc: contacts.
4.		Compose and send your message.

05. Shortcuts for Adding People to Your Contacts Folder (Address Book)

Adding an address from an e-mail you received:

1.		When you receive a mail from outside the FirstClass system, the name will appear with the e-mail address in the From: field, along with a purple person icon.
2.		Right-click (PC) or Control-click (Mac) on the name.
3.		Choose Add to Contacts Folder...
4.		A New Personal Address window will open. Click the Email/URL tab to be sure the address has appeared.
5.		Enter the First and Last name of the contact.
6.		Add any additional info you wish and close the Personal Address window.

Adding an address from an e-mail you are sending:

1.		Enter an e-mail address in the To: field
2.		Right-click (PC) or Control-click (Mac) on the e-mail address. .
3.		Choose Add to Contacts Folder...
4.		A New Personal Address window will open. Click the Email/URL tab to be sure the address has appeared.
5.		Enter the First and Last name of the contact.
6.		Add any additional info you wish and close the Personal Address window.

06. Changing Your Contacts Folder View

You are able to change the way your Contacts appear in your Contacts Folder.

1.		Open your Contacts Folder.
2.		The default view is the List View. This lists your contacts in alphabetical order by first name. Note the number and letter buttons along the right side of this view. Clicking these will display all contacts within the number/letter group.
3.		Choose the View menu at the top of the window. You have a variety of ways to view your FirstClass Contacts Folder: Icon, Small Icon, List, Index Card, or Explore.
4.		Icon View displays the icons and names for each contact.
5.		Small Icon View displays smaller icons and names for each contact.
6.		Index Card View displays the contact icons, names, and any additional information that may be entered for that contact, such as full e-mail address, and phone numbers.
7.		Explore View will allow you to view the contacts and select any contact for viewing in a split window.

07. Adding Additional Contact Information to a Contact

Many types of information in addition to an e-mail address can be added to any contact.

1.		Open your Contacts Folder by clicking the Contacts Folder button in the toolbar.
2.		Add a New Personal Address, or click on an existing contact in your database to add to it.
3.		Note the several tabs available in the Personal Address window.
4.		The Voice/Fax tab will allow you to enter phone and fax contact information.
5.		The Email/URL tab allows you to enter work and home e-mail addresses, company web site, and personal web site for the contact.
6.		The Address tab allows you to enter business and personal address information.
7.		The Notes tab allows you to enter any personal notes you wish to make about your contact, a "quick name" which is the name that will appear in the Contacts Folder, and the contact's birthday.
8.		The Attachments tab allows you to enter relevant attachments for the contact. Attachments are added by clicking the Browse button, navigating to the file, and clicking Open.

08. Adding a Photo to a Contact

1.		You will need to obtain a photo to represent the contact and resize it to about 70 pixels wide and 80 pixels high in an image editor. The photo should be a JPEG, GIF or PNG.
2.		Copy the photo.
3.		Open the Contact in your FirstClass Contacts Database.
4.		Right-click (PC) or Control-click (Mac) on the gray silhouette and choose Paste.
5.		The image will appear in the Contact information.
6.		Close the Contact window.